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Banks County
Purchasing

150 Hudson Ridge
Suite 1
Homer, Georgia 30547

(706) 677-6903

Monday - Friday
8:00am - 5:00pm

Banks County
E-Verify #:
104567
Date of Authorization:
March 4, 2008

Randy Failyer
Finance Officer
Email
 
Purchasing

Mission:
The Procurement Department has been established to administer the procurement process on behalf of the County. Its responsibilities include:
  • Obtain in a cost effective and responsive manner the materials, equipment, services, and construction required for County Departments in order for those Departments to better serve Banks County’s residents and businesses
  • Provide increased economy in procurement activities, maximize to the fullest extent possible the purchasing value of public funds
  • Foster effective broad-based competition
  • Provide safeguards to the maintenance of a procurement system of quality and integrity
  • Make every effort to enhance the County’s reputation of progressive and business integrity and fairness and equity to all vendors

Services:
• Purchase Orders
Except as otherwise provided herein, all purchases for materials, supplies, and services for the county shall be on an official county purchase order as prescribed by the Chairman of the Board of Commissioners and in accordance with the procedures in the purchasing manual. The Chairman has the authority not to honor purchases made outside these procedures. These obligations may be incurred instead by the individual responsible for the purchase.
• Competitive Bidding Required
All purchases for materials, supplies, equipment or services estimated to cost over $20,000 shall be based on competitive bidding procedures specifically set forth in the purchasing manual. These procedures include formal advertising, contracts, specifications, sealed bids, public opening, bid deposits and performance bonds. Any purchase for materials, supplies, equipment or services with an estimated cost between $5,001 and $20,000 shall be based upon written competitive quotations from at least three reputable vendors, without regard for formal advertising.  All open bids are listed below.

Any purchases for materials, supplies, equipment or services estimated to cost between $1,001 and $5,000 shall be based upon verbal quotations from at least three reputable vendors. Any item, materials, or service which has a value of $1,000 or less may be purchased from any approved vendor recommended by the using agency or in the absence of such recommendation, from any approved vendor selected by the purchasing agent. Each such purchase shall be authorized by the head of the using department or division in accordance with the procedures prescribed in the purchasing manual. 

For more information, review the purchasing policy.
• Companies Awarded Contract Requirements
Banks County requires all companies that are awarded a contract for services to be registered with the Georgia Secretary of State.  Registration instructions for corporations, partnerships, and limited liability companies can be obtained at the state's website.  Additionally, frequently asked questions can be reviewed at this link.

Sometimes, corporations incorporated in another state, a "foreign" corporation under Georgia law, should review the provisions of OCGA 14-2-1501 (profit) or OCGA 14-3-1501 (non-profit).  These laws provide that a "foreign corporation may not transact business in this state until it obtains a certificate of authority from the Secretary of State.   More


Open Requests for Bids/Requests for Proposals                       

BID NO: 216-1021
INVITATION TO BID
STRIPING, SIGNING AND MARKINGS PROJECT ON VARIOUS COUNTY ROADS

Sealed Bids, for furnishing all labor, tools, and equipment necessary for approximately 48 miles of striping, signing and markings on various county roads will be received by the owner at the office of the Banks County Commissioner, 150 Hudson Ridge Rd, Suite One, Homer, Georgia 30547 until 10:00 a.m. local time on October 21, 2016 and then on the same date at the Banks County Commissioners Office at 150 Hudson Ridge, Suite One, Homer, GA  30547 at 10:00 a.m.
 The bid packages may be examined and obtained at the following location:

Banks County Commissioners
ATTN: Erin Decker, Asst. County Clerk
150 Hudson Ridge Rd, Suite One
Homer, GA 30547
706- 677-6800
edecker@co.banks.ga.us


Recently Awarded Bids


RFP# 2016-Mass Notification Program

Resurfacing on Rock Springs Rd and Moccasin Gap Rd

Bid #216-404 Asphaltic Concrete Resurfacing

Generator for Communications Sites

Uninterrupted Power Supply

Hazard Mitigation Planner

Bid #215-122 Gravel Hauling Contract

Bid #215-810 Pest Control Services

Bid #Bennett Rd Improvements

Bid #215-0408  Windmill Park Sports Complex

 
Frequently Asked Questions:
Q: What is required to respond to the bid?
A: In addition to being able to comply with the specific requirements of the bid, the firm must be able to also provide:
  • A copy of your Business License from City/County where your business resides.
  • A copy of E-Verify documentation
  • Compliance with all federal, state and local laws..

Q: How are county bids communicated?
A: Bids are communicated by advertising the bids in the official organ of Banks County - Banks County News and by posting the bids on this page of the website.

Q: How can I find out the bid results?
A: All bids are decided in the Board of Commissioners meetings and documented in the Board of Commissioners minutes.  You may also call the Purchasing Office for bid opening results at (706)677-6903.

Q: Are bidders notified when they are not awarded the bid?
A. Not individually, but the Board of Commissioner meeting minutes will report the decision within the minutes.

Q: Do all vendors have to possess a Banks County business license?
A: No.  However, some types of bids do require a Banks County license such as construction, maintenance and repairs.





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