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Banks County
Purchasing

150 Hudson Ridge
Suite 1
Homer, Georgia 30547

(706) 677-6903

Monday - Friday
8:00am - 5:00pm

Banks County
E-Verify #:
104567
Date of Authorization:
March 4, 2008

Randy Failyer
Finance Officer
Email
 
Purchasing

Mission:
The Procurement Department has been established to administer the procurement process on behalf of the County. Its responsibilities include:
  • Obtain in a cost effective and responsive manner the materials, equipment, services, and construction required for County Departments in order for those Departments to better serve Banks County’s residents and businesses
  • Provide increased economy in procurement activities, maximize to the fullest extent possible the purchasing value of public funds
  • Foster effective broad-based competition
  • Provide safeguards to the maintenance of a procurement system of quality and integrity
  • Make every effort to enhance the County’s reputation of progressive and business integrity and fairness and equity to all vendors

Services:
• Purchase Orders
Except as otherwise provided herein, all purchases for materials, supplies, and services for the county shall be on an official county purchase order as prescribed by the Chairman of the Board of Commissioners and in accordance with the procedures in the purchasing manual. The Chairman has the authority not to honor purchases made outside these procedures. These obligations may be incurred instead by the individual responsible for the purchase.
• Competitive Bidding Required
All purchases for materials, supplies, equipment or services estimated to cost over $20,000 shall be based on competitive bidding procedures specifically set forth in the purchasing manual. These procedures include formal advertising, contracts, specifications, sealed bids, public opening, bid deposits and performance bonds. Any purchase for materials, supplies, equipment or services with an estimated cost between $5,001 and $20,000 shall be based upon written competitive quotations from at least three reputable vendors, without regard for formal advertising.  All open bids are listed below.

Any purchases for materials, supplies, equipment or services estimated to cost between $1,001 and $5,000 shall be based upon verbal quotations from at least three reputable vendors. Any item, materials, or service which has a value of $1,000 or less may be purchased from any approved vendor recommended by the using agency or in the absence of such recommendation, from any approved vendor selected by the purchasing agent. Each such purchase shall be authorized by the head of the using department or division in accordance with the procedures prescribed in the purchasing manual. 

For more information, review the purchasing policy.
• Companies Awarded Contract Requirements
Banks County requires all companies that are awarded a contract for services to be registered with the Georgia Secretary of State.  Registration instructions for corporations, partnerships, and limited liability companies can be obtained at the state's website.  Additionally, frequently asked questions can be reviewed at this link.

Sometimes, corporations incorporated in another state, a "foreign" corporation under Georgia law, should review the provisions of OCGA 14-2-1501 (profit) or OCGA 14-3-1501 (non-profit).  These laws provide that a "foreign corporation may not transact business in this state until it obtains a certificate of authority from the Secretary of State.   More


Open Requests for Bids/Requests for Proposals


BID NO. 508-218
RESURFACING ON SIMS HARRIS ROAD AND GARDINER ROAD

Sealed Bids, for furnishing all materials, labor, tools, equipment and appurtenances necessary for approximately 3.34 miles of recycled asphaltic concrete resurfacing on Sims Harris Rd and Gardiner Road Rd will be received by the Owner at the County Commission Office located at 150 Hudson Ridge, Suite 1, Homer, Georgia 30547, until 9:00 p.m., local time, on May 8, 2018, and then at said office publicly opened and read aloud.
The Project consists of the following major elements:
Approximately 3.34 miles of recycled asphaltic concrete resurfacing on Sims Harris Road and Gardiner Road.
All work shall be completed in accordance with Plans, Special Provisions, and the latest edition of the Georgia Department of Transportation Standard Specifications, applicable Supplemental Specifications, and the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD).
The work will be awarded in one Contract.
The Instructions to Bidders, Bid, Contract Agreement, Drawings, Specifications and forms of Bid Bond, Performance Bond, Payment Bond and other Contract Documents may be examined by Clicking Here. Questions may be addressed to:
Erin Decker, Asst. County Clerk
Banks County
150 Hudson Ridge Road, Suite One
Homer, GA 30547
706- 677-6800
edecker@co.banks.ga.us


BID NO.  5082-218
BERTHA GRAGG ROAD WIDENING AND RESURFACING

Sealed Bids, for furnishing all materials, labor, tools, equipment and appurtenances necessary for approximately .22 miles of widening and plant mix resurfacing on Bertha Gragg Road will be received by the Owner at the County Commission Office located at 150 Hudson Ridge, Suite 1, Homer, Georgia 30547, until 9:00 a.m., local time, on May 8, 2018, and then at said office publicly opened and read aloud.
The Project consists of the following major elements:
Approximately .22 miles of resurfacing on Bertha Gragg Road
All work shall be completed in accordance with Plans, Special Provisions, and the latest edition of the Georgia Department of Transportation Standard Specifications, applicable Supplemental Specifications, and the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD).
The work will be awarded in one Contract.
The Instructions to Bidders, Bid, Contract Agreement, Drawings, Specifications and forms of Bid Bond, Performance Bond, Payment Bond and other Contract Documents may be examined by Clicking Here. Questions may be addressed to:
Erin Decker, Asst. County Clerk
Banks County
150 Hudson Ridge Road, Suite One
Homer, GA 30547
706- 677-6800
edecker@co.banks.ga.us
BID NO.  5083-218
FAULKNER ROAD WIDENING AND RESURFACING

Sealed Bids, for furnishing all materials, labor, tools, equipment and appurtenances necessary for approximately .26 miles of widening and plant mix resurfacing on Faulkner Road will be received by the Owner at the County Commission Office located at 150 Hudson Ridge, Suite 1, Homer, Georgia 30547, until 9:00 a.m., local time, on May 8, 2018, and then at said office publicly opened and read aloud.
The Project consists of the following major elements:
Approximately .26 miles of resurfacing on Faulkner Road (CR 18).
All work shall be completed in accordance with Plans, Special Provisions, and the latest edition of the Georgia Department of Transportation Standard Specifications, applicable Supplemental Specifications, and the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD).
The work will be awarded in one Contract.
The Instructions to Bidders, Bid, Contract Agreement, Drawings, Specifications and forms of Bid Bond, Performance Bond, Payment Bond and other Contract Documents may be examined by Clicking Here. Questions may be addressed to:
Erin Decker, Asst. County Clerk
Banks County
150 Hudson Ridge Road, Suite One
Homer, GA 30547
706- 677-6800
edecker@co.banks.ga.us

Recently Awarded Bids


2017 Hurricane Irma Debris Removal Contract

NFPA 1901-2016 Compliant New Commercial Chassis Fire Truck

Self Contained Breathing Apparatus

E911 Recording System

Senior Center Renovation Construction

CR42 - GOWDER ROAD Realignment

CR34 - JOHN MORRIS ROAD Paving

E911 Consoles

Banks Crossing Business Park Roadway Project
RFP# 2016-Mass Notification Program

Resurfacing on Rock Springs Rd and Moccasin Gap Rd

Bid #216-404 Asphaltic Concrete Resurfacing

 
Frequently Asked Questions:
Q: What is required to respond to the bid?
A: In addition to being able to comply with the specific requirements of the bid, the firm must be able to also provide:
  • A copy of your Business License from City/County where your business resides.
  • A copy of E-Verify documentation
  • Compliance with all federal, state and local laws..

Q: How are county bids communicated?
A: Bids are communicated by advertising the bids in the official organ of Banks County - Banks County News and by posting the bids on this page of the website.

Q: How can I find out the bid results?
A: All bids are decided in the Board of Commissioners meetings and documented in the Board of Commissioners minutes.  You may also call the Purchasing Office for bid opening results at (706)677-6903.

Q: Are bidders notified when they are not awarded the bid?
A. Not individually, but the Board of Commissioner meeting minutes will report the decision within the minutes.

Q: Do all vendors have to possess a Banks County business license?
A: No.  However, some types of bids do require a Banks County license such as construction, maintenance and repairs.






 




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